If the employee voluntarily provides proof of a name change, you may keep a copy of it with the memo. If your employee maintains that the name in Section 1 is his or her legal name and you are satisfied that the document reasonably appears to relate to the employee, you may accept the document.Īttach a memo to the Form I-9 explaining the discrepancy. Provides a document in which the name the employee wrote in Section 1 is completely or substantially different from the name on the documentĪsk the employee the reason for the name change If it reasonably appears to be genuine and to relate to the individual, you may accept the document.Īsk your employee to use his or her full legal name in Section 1. Ask him or her to do one of the following: correct Form I-9 and initial the change provide a different document with the correct spelling provide you a corrected document. Presents a document from the List of Acceptable Documents in which his or her name is spelled slightly differently than the name he or she wrote in Section 1Īsk your employee the reason for the difference in spelling. If the document reasonably appears to be genuine and to relate to the individual, you may accept the document.Īttach a memo to Form I-9 explaining the discrepancy. Writes more than one last name in Section 1, but presents a document from the List of Acceptable Documents that has only one of those last namesĪsk your employee the reason for the difference in the names. You are not expected to be a document expert. Reject the document and ask your employee to provide other document(s) that satisfy Form I-9 requirements. Provides a document that does not reasonably appear to be genuine or relate to the employee or is not on the Lists of Acceptable Documents Provides documentation that reasonably appears to be genuine, relates to the employee, and is on the Lists of Acceptable Documents However, if your new employee provides a document that does not reasonably appear to be genuine and relate to them, you must reject that document and ask for other documents that satisfy the requirements of Form I-9. You must accept documents that reasonably appear to be genuine and relate to the person presenting them. You are not required to be a document expert. You must examine the documentation your employee presents to complete Section 2 of Form I-9, Employment Eligibility Verification.
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